Privacy Policy

Last Updated: May 2025

CA Himanshu Desai & Co. ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our professional services.

1. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us, including:

• Name and contact details (phone number, email address)
• Business information (company name, GST number, PAN)
• Financial information (for tax filing and compliance purposes)
• Communication preferences

Automatically Collected Information

When you visit our website, we may automatically collect certain technical information, including:

• IP address and browser type
• Device information and operating system
• Referring website and pages visited
• Time and date of access

2. How We Use Your Information

We use the information we collect for the following purposes:

• To provide professional chartered accountancy services
• To communicate with you about your inquiries and services
• To prepare and file tax returns, GST filings, and compliance documents
• To maintain accurate financial records as required by law
• To improve our website and services
• To send you relevant updates and regulatory notifications
• To comply with legal obligations and professional standards

3. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Government Authorities: When required by law for tax compliance, audits, or regulatory purposes
• Professional Bodies: With ICAI or other regulatory bodies as required for compliance
• Service Providers: With trusted third parties who assist in delivering our services (e.g., tax portals, GST portal)
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• With Your Consent: When you explicitly authorize us to share your information

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Secure storage of physical and electronic records
• Encryption of sensitive data in transit and at rest
• Restricted access to personal information to authorized personnel only
• Regular security assessments and updates

However, no method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Data Retention

We retain your personal information for as long as necessary to:

• Fulfill the purposes for which it was collected
• Comply with legal obligations (tax laws require records to be maintained for specified periods)
• Resolve disputes and enforce our agreements

Financial documents and tax records are typically retained for 7-8 years as per Indian tax laws.

6. Your Rights

Under applicable data protection laws, you have the right to:

• Access your personal information we hold
• Request correction of inaccurate information
• Request deletion of your personal information (subject to legal retention requirements)
• Opt-out of marketing communications
• Withdraw consent where we rely on your consent for processing

To exercise these rights, please contact us using the information below.

7. Cookies and Tracking

Our website may use cookies to enhance your browsing experience. Cookies are small files stored on your device that help us analyze website traffic and improve functionality. You can control cookie settings through your browser preferences.

8. Third-Party Links

Our website may contain links to third-party websites (e.g., Income Tax Portal, GST Portal, ICAI website). We are not responsible for the privacy practices of these external sites. We encourage you to read their privacy policies.

9. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on our website and updating the "Last Updated" date.